Guide · Compliance

Periodic Inspection Regulations and Record-Keeping Requirements

Inspection regimes differ by country, but the obligations they place on an inspection body are remarkably consistent: define the scope, respect the interval, and produce a traceable record.

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Last updated: 21 July 2026

The common structure of inspection law

Whatever the jurisdiction, statutory inspection regimes are built on the same three pillars: the employer is responsible for equipment being safe, certain categories of higher-risk equipment must be examined by a competent or certified body, and the examination must be documented in a form that survives an audit. Software that models these three pillars correctly will work across markets.

  • Duty of care sits with the employer or equipment owner.
  • A defined list of equipment requires third-party or competent-person examination.
  • The record must show scope, findings, conclusion and the examiner's identity.
  • Intervals derive from standards, manufacturer instructions or risk assessment.

How inspection intervals are determined

Very few regimes state a single fixed interval for all equipment. Instead they define a hierarchy: the interval given in the applicable standard takes precedence, followed by the manufacturer's technical documentation, and finally an interval justified by documented risk assessment. Most regimes then impose a ceiling — commonly twelve months — on the result.

  • Priority 1: the interval stated in the applicable standard
  • Priority 2: the manufacturer's technical documentation
  • Priority 3: an interval justified by documented risk assessment
  • A twelve-month ceiling is the most common upper bound
  • Environmental conditions and usage intensity may shorten the interval

Norway: sakkyndig kontroll

In Norway, the Regulations on the Performance of Work require regular inspection of all work equipment (chapter 12), and additionally require that specific categories listed in § 13-1 — cranes, lifting accessories, forklift trucks, mobile elevating work platforms, earth-moving machinery, suspended scaffolds and stage rigging — be examined by a certified expert enterprise (sakkyndig virksomhet). Lifting accessories are examined annually and the examination must be documented under § 13-4.

  • Certification is granted per category of work equipment.
  • Examinations follow the SGS Normer for kontrollomfang.
  • Interchangeable equipment is examined together with the host machine.
  • Unique identification per lifting accessory is required for traceability.

Türkiye: periyodik kontrol

Turkish requirements flow from Occupational Health and Safety Law No. 6331 and the Regulation on Health and Safety Conditions in the Use of Work Equipment. Annex III lists the equipment subject to periodic inspection, grouped into pressure equipment, lifting and conveying equipment, installations and machine tools. An amendment dated 23 December 2025 defined the concept of an equipment inspection body and made contract registration in the ISG-KATIP system mandatory at least one day before the inspection.

  • Annex III tables define the equipment in scope.
  • Intervals must not exceed one year other than in stated exceptions.
  • Contracts must be registered in ISG-KATIP before the inspection.
  • Equipment-specific report and criteria documents are published by the ministry.

What an audit-proof inspection record contains

The most common findings in a regulatory audit are not technical errors — they are missing reports, overdue inspections and records that cannot be located. A digital system removes all three failure modes by making the record the by-product of the inspection rather than a separate clerical task.

  • One report per examination, archived against the equipment record.
  • Automatic next-due-date calculation with reminders before expiry.
  • Calibration validity of the measuring instrument captured with the reading.
  • Verifiable authenticity through e-signature and QR code lookup.

Let the software carry the compliance burden

In Per-TECH your report templates are configured by our team and updated when regulations change. The decision engine compares readings against the applicable limits, and intervals and reminders are tracked automatically.

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FAQ

What is the maximum interval between periodic inspections?

Most regimes cap the interval at twelve months unless the applicable standard or the manufacturer's documentation specifies otherwise. Shorter intervals may be required by risk assessment or environmental conditions.

Who is allowed to carry out a statutory inspection?

This depends on the jurisdiction and the equipment category. Higher-risk equipment typically requires a certified or accredited inspection body, while lower-risk equipment may be inspected by a competent person designated by the employer.

Does an inspection report have to be signed electronically?

Electronic signature is not universally mandated, but it is increasingly expected because it makes the report tamper-evident and verifiable. Per-TECH supports bulk e-signature and QR-code verification of every report.

Can Per-TECH be configured for a market outside Türkiye?

Yes. Equipment categories, inspection forms, decision-engine limits and interval rules are configurable per market, and our team sets up the templates for you.

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